BY-LAWS, POLICIES AND PROCEDURES MANUAL
PART 3 - PROCEDURES OF THE CORPORATION
INTRODUCTION
The By-laws, Policy and Procedures Manual is intended as a resource for members of the Air Cadet League of Canada (Manitoba) Incorporated to facilitate their assignments in support of Corporation projects and programs.
Users may navigate through Part 3 of this document by selecting the relevant Article in the Table of Contents; they can return to the Table of Contents by selecting any TOC button Table of Contents 1on the right of the document.
Suggestions for modifications or additions should be forwarded to the Secretary of the Board of Directors.
January 2015
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PART 3 - PROCEDURES OF THE CORPORATION

Section 1 - Committees of the Board
300. COMMITTEES OF THE BOARD

1. The business of the ACL (MB) Inc. will be enacted by the Committees noted in the By-laws. To assist the conduct of programs other Committees of the Board may be formed from time to time. These Committees of the Board will exist for a specific purpose and may be terminated at the conclusion of the purpose.

TERMS OF REFERENCE -

2. CHAIR

  1. Each Committee of the Board shall have a chair assigned by the Chair of the Board. The Committee chair shall be responsible to the Board of Directors for the actions and decisions of the committee.

3. VICE-CHAIR

  1. Each Committee of the Board shall have a vice-chair, assigned by the chair of the committee. The vice-chair shall be prepared to take the position of chair of the committee, should the committee chair become unavailable to chair the committee.

4. SECRETARY

  1. Each Committee of the Board shall have a secretary, assigned by the chair of the committee. The secretary shall ensure that minutes of meetings of the committee are recorded and made available to the Board of Directors.
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Section 2 - Finance and Administration
320. TRAVEL CLAIMS
Introduction

1. It is recognized that the Officers, Directors, Advisory Board members and Sponsoring Committee Chairpersons of the Air Cadet League of Canada (Manitoba) Inc. may be required to:

  1. Use their personal motor vehicle (PMV) in support of the day to day business activities of the Corporation. These activities may include, but are not necessarily limited to, attendance at monthly Board of Director meetings, Executive Committee meetings and Sponsor or Squadron visits; and
  2. Purchase meals (per diem) if they are conducting Corporation business outside of their town/city of residence. This would typically involve a visit to a rural sponsor or squadron.
Policy

2. This policy is applicable to a member who is conducting the day to day business of the Corporation within the Province of Manitoba. All Officers, Directors, Advisory Board members and Squadron Sponsoring Committee Chairpersons will be eligible to receive:

  1. A PMV expense allowance, payable at the rate set by the Executive Committee, for mileage incurred in support of the day to day business activities of the Corporation. Trips less than 16 Km may not be claimed.
  2. Reimbursement of per diem expenses incurred, payable at the rate set by the Executive Committee, for breakfast, lunch and supper while conducting the day to day business of the Corporation. The member must be in travel status over the applicable meal hour to claim the per diem expense.

Rates

3. The rates set by the Executive Committee will normally equal the current mileage and per diem rates set by the Government of Canada. Compensation will be in the form of a Charitable Donations Tax Receipt in the value of the expenses claimed.

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Procedure

4. The following procedures will be utilized for claiming expenses:

  1. The member will submit an Expense Claim;
  2. The Corporation will, on receipt of the above issue a cheque, to the member, in the amount of the claim. Alternatively the member may choose a Charitable Donation Tax Receipt for the amount of the claim.
  3. Expences will be compensated, without receiptss, at the above rates when reimbursement is in the form of a tax receipt. This includes the daily rate for incentals;
  4. If reimbursement is requested it will be provided up to the Treasury Board guideline if actual receipts are submitted;
  5. Receipts will always be required for airfare, hotels etc;
  6. Expense claims will normally be submitted:
    1. by 31 August, the end of of the fiscal year for claims coinciding with the Corporation's fiscal year; and
    2. by 31 December, the end of the taxation year for claims coinciding with the Government of Canada's Taxation year;
  7. The Expense Claim Form is available in MS Excel Format from the Treasurer or on the ACL (MB) web site;
  8. The current Government of Canada travel rates are available on the internet.
  9. Government of Canada per diem meal allowances are available on the internet.
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321. CORRESPONDENCE
1. Letterhead

Correspondence will normally utilize the Corporation's letterhead which is available in the MS Word format.

2. Signature Block

Correspondence may be signed by the drafter over that individual's position in the Corporation. However, any correspondence of a negative nature will be personally signed by the Chair of the Corporation.

3. Format

There is no set format for Corporation correspondence.

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330. MEMBER REGISTRATION AND SCREENING

It is the policy of the Air Cadet League of Canada that all persons on its Squadron Sponsoring Committees (SSCs), its Provincial Committees (PCs) and its members at the National Level, and all other non DND persons, volunteer or otherwise, who work with, or could come into contact with Air Cadets under the auspices of the Air Cadet League of Canada shall be screened and registered successfully in accordance with Air Cadet League procedure. This policy includes the following requirements:

1. Supervision of cadets is, at all times, the responsibility of the Squadron Commanding Officer.

2. All volunteers assisting with instruction and/or supervision of cadets are required to comply with military screening and registration guidelines as outlined in CATO 23.07 (Civilian Volunteers in Support of Cadet Duty), and other military regulations and guidelines as may be approved.

3. Persons who are invited to support air cadet activities by reason of being a guest trainer, public speaker or any other similar person not in the Air Cadet Movement, need not be screened and registered, but the Air Cadets in their presence shall be strictly supervised in accordance with military regulations.

4. The Air Cadet League, in conjunction with its various provincial committees, is authorized to conduct random audits of squadron sponsoring committees and volunteers to ensure that all individuals are properly screened and in possession of a valid League issued identification card. It should be understood that if an individual decides not to be screened and registered in accordance with Air Cadet League Policy, he/she cannot participate in any capacity in the Air Cadet Movement.

PROCEDURE Refer to the Screening and Registration Handbook on www.aircadetleague.com
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331. APPEAL PROCESS

1. In the event of an appeal the ACL (MB) Chair shall institute an Appeal Panel to hear the appeal and render a decision to uphold, modify, or overrule the previous decision (see ANNEX B).

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Section 4 - NATIONAL SUMMER TRAINING COURSES
340. THE SELECTION PROCESS INTRODUCTION

1. The Air Cadet League of Canada (ACL) and the Department of National Defence (DND) are jointly responsible for the identification of Air Cadets to participate in National Summer Training Courses (NSTC). For more than fifty years the civilian and military partnership has promoted the well being of Canadian Youth through their support of a number of challenging training opportunities. The NSTC that utilize all or portions of this selection process are as follows:

  • Advanced Aviation Technology - Airport Operations
  • Glider Pilot
  • International Air Cadet Exchange
  • Power Pilot

The purpose of the program is to formalize the fundamental elements of the processes that are effectively employed in Manitoba to select qualified Air Cadets to participate in each of these courses. The processes were developed to meet two goals: one, to provide a consistent and fair method of selecting cadets; and two, to furnish the maximum objective scoring system to reduce or eliminate inconsistencies. Some subjectivity remains, but it is reduced to the minimum level possible while allowing some discretion for unique circumstances.

341. PROCESS

1. The program to select Air Cadets to participate in NSTC is complex and involves all levels of the ACL; national and regional, as well as, local involvement by the Canadian Forces. Despite its complexity the process is cooperative and all involved subscribe to ensuring a fair and transparent program with equal access to all qualified cadets.

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Section 5 - Public Communications
350. General

1. Public Communications for the ACL (MB) Inc. is actioned through these processes:

  1. An Internet Web Site;
  2. A Newsletter;
  3. Social Media such as Facebook; and
  4. Media Releases.

2. An Internet Web Site is maintained as a sub-site of the National Web Site. The Manitoba Site will provide information in three categories; information for League members; information for Manitoba Air Cadets; and information for the general public.

3. A Newsletter will be published three times each year and will include topical information relevant to the Manitoba Air Cadet Program.

4. Media Releases will be developed from time to time to bring information about the Manitoba Air Cadet Program to the attention of interested members of the community.

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351. Publicity and Media Relations

1. Guidelines for public relations and dealing with the media are offered in the Air Cadet League Public Relations Handbook available on the Air Cadet League of Canada web site. As well as, from the Region Cadet Support Unit (Northwest) Media Relations Handbook available on the RCSU (NW) web site.

2. The role of Public Relations has three basic responsibilities, these are:

  1. To promote the organization in order to facilitate acceptance, fund raising and recruiting.
  2. To represent the squadron at community activities.
  3. To communicate to the media, Cadet achievements, activities or incidents.

3. The latter of these responsibilities, particularly in the event of a crisis, can require pre-planning and organization. Communication efforts can initially be expected to be intense. Therefore, it is recommended that a procedure be set up between the Commanding Officer and the SSC Chair to ensure an appropriate and joint response mechanism is available in the event of a serious accident or fatality. A team approach will share the workload that will be required in the early phase of a crisis. In particular, one spokesperson should be agreed upon to deal with the media and update them regularly. Others can serve as supporters to assist in collecting and logging information. If the incident happened during an authorized cadet activity, the CF will become the leading agency and will conduct an investigation of the incident.

4. The Commanding Officer has a required check list of actions s/he must action to the designated DND offices. To ensure the ACL has the necessary information to complete their required responses, the SSC Chair must also complete the following:

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  1. Inform the Provincial Office of the incident immediately and update them regularly;
  2. Contact the Provincial League Public Relations representative and seek assistance, if necessary;
  3. Prepare a simple accurate news release in conjunction with the Commanding Officer; include only factual information, NEVER speculate as to the cause or details. Review the contents of your release with the Provincial League Public Relations representative;
  4. Do not release the names of victims until the next of kin are informed. Respect personal privacy. Do not release personal information like home addresses or telephone numbers;
  5. In conjunction with the Commanding Officer, keep a log of information that has been released and the names of reporters and the media they represent that you have spoken to;
  6. NEVER speculate about the cause of a crisis, the amount of damage, or the effect on the squadron. These facts will be established by the follow up investigation, the police and/or other officials and should only be released after the investigations are complete or on the advice of higher authority;
  7. The media will check all their own sources, hospitals, fire, police, witnesses, neighbours and any others who can give impressions. You can prevent hearsay information from being reported by providing clearly accurate and adequate information as quickly as possible; and
  8. Provide regular updates and follow up coverage.

Remember, there should be only one spokesperson for the squadron. All members should be cautioned NOT to assume that role should they be approached by the media.

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Section 6 - Squadron Badges
360. General

1. Badges, mottos and names have become essential parts of the identifying accoutrements for any large group of people who must be broken up into smaller groups, such as an Air Cadet Squadron; they are the organization's identifiers and rallying symbols. Prior to the year 2000 all Air Cadet Badges, mottos and names were approved by NDHQ Ceremonial with no cost accruing to the individual squadrons. Due to the reorganization and down sizing of the NDHQ, cadet badges are now approved by the individual Leagues. This involves the graphic development of the badge and sanctioning the motto and name. The design is handled by contract managed by the National Office of the League and the cost of this service is charged to the squadron.

2. The cost of developing a squadron badge can be several hundred dollars thus badges should be limited to simple designs and a limited number of colours. The Provincial Committee has set in place a program to assist squadrons in covering the costs of badges by allocating a fund of up to $1000 each year. Priority will be given to those squadrons that do not have a badge, then to those who wish to modify their present badge.

3. When a squadron wishes to apply for a new squadron badge or a change to a squadron motto or name, the squadron will submit a sketched copy of the proposed-design, using the badge frame in Annex C, to the Provincial Office who will then seek approval from the ACL for the proposed-design. This process is necessary to confirm that the proposed-design is suitable and has not been previously allocated for another squadron. The National League Office will advise the Provincial Office when they accept the design proposal and a copy of the final artistic rendering will be forwarded to the squadron for their approval. When the squadron sanctions the depiction of the badge, it will be returned to the National League Office for formal endorsement.

4. The squadron badge is an important symbol which provides a unique emblem for each Air Cadet squadron. All units are encouraged to develop an appropriate design representing their association to their community, squadron's history or sponsor.

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Section 7 - Harassment Complaint Procedures
370. General

1. In keeping with the principles and practices of the Harassment and Abuse Prevention Policy, such allegations are to be handled following these recommended procedures. For convenience of this procedure, the term "Complainant"' is used to refer to the person who experiences harassment, even though not all persons who experience harassment will make a formal complaint. The term "Respondent" is used to refer to the person against whom a complaint is made.

371. MINOR INSTANCES OF HARASSMENT

1. This procedure does not prevent an appropriate person having authority from taking immediate, informal, corrective disciplinary action in response to behaviour that, in their view, constitutes a minor incident of harassment.

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372. REPORTING HARASSMENT

1. A person who experiences harassment is encouraged to make it known to the harasser that the behaviour is unwelcome, offensive and contrary to the policies of the ACL (MB).

2. If confronting the harasser is not possible, or if after confronting the harasser the harassment continues, the Complainant should request a meeting with an Official of the ACL (MB). For the purposes of this Policy, an "Official"'' is any ACL (MB) Liaison Member, Board Member or other individual occupying a position of authority within the ACL (MB).

3. Once contacted by a Complainant the role of the Official is to serve in a neutral, unbiased capacity in receiving the complaint and assisting in its informal resolution. If the Official considers that he or she is unable to act in this capacity, the Complainant will be referred to another suitable ACL (MB) Official.

4. Where a person believes that a director, officer, employee, volunteer or member of the ACL (MB) has experienced or is experiencing harassment and reports this belief to an Official, the Official will meet with the person said to have experienced harassment and proceed in accordance with these procedures.

5. Where an Official believes there is sufficient evidence to warrant laying a formal complaint but the Complainant does not wish to do so, the Official may lay a formal complaint and proceed in accordance with these procedures.

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373. CONFIDENTIALITY

1. The ACL (MB) recognizes the sensitive nature of harassment matters and in particular, the difficulties associated with coming forward with a complaint of harassment and with being accused of harassment. The ACL (MB) recognizes the interests of both the Complainant and the Respondent in keeping any matter being dealt with confidential, except where disclosure is required by a disciplinary proceeding or by-law.

374. COMPLAINT PROCEDURE

1. There are three possible outcomes to a meeting of Complainant and Official:

  1. It may be determined that the conduct does not constitute harassment as defined in this policy, in which case the matter will be closed;
  2. The Complainant may decide to pursue an informal resolution of the complaint, in which case a mediator as agreed to by both the complainant and the respondent will assist the two parties to negotiate or mediate an acceptable resolution of the complaint; or
  3. The Complainant may decide to lay a formal written complaint, in which case the Official will receive the written complaint and will advise the Executive Committee of the ACL (MB) who will appoint an independent individual to conduct an investigation of the complaint.

2. Ideally, the Investigator should be a person experienced in harassment matters and investigation techniques. The Investigator shall gather facts surrounding the incident by speaking directly with the complainant and the person against whom the complaint is made (the "respondent"), and any witnesses who, in the opinion of the Investigator, might have relevant facts or observations about the incident. The respondent shall also be given the opportunity to provide a written statement to the Investigator.

3. The Investigator will carry out the investigation in a timely manner and at the conclusion of the investigation will submit a written report to the Executive Committee which will include a recommendation that:

  1. No further action be taken because the complaint is unfounded or the conduct cannot reasonably be said to fall within the ACL (MB)'s definition of harassment; or
  2. The complaint has merit and should proceed to an appointed Panel for a hearing.

4. The Executive Committee may determine that the alleged conduct is of such seriousness as to warrant suspension of the individual pending the hearing and decision of the Panel.

5. Within 10 business days of receiving the written report of the Investigator that recommends that there be a hearing, the Executive Committee will appoint three individuals to serve as a Panel. The Panel shall consist of at least one male and one female.

6. At the discretion of the Executive Committee, the investigation may be waived and a Panel appointed within 10 business days of receipt of a formal complaint.

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375. HEARING

1. The Panel will hold the hearing as soon as possible, but not more than 15 business days after the Panel have been appointed.

2. The Panel will govern the hearing as it deems appropriate in the circumstances, provided that:

  1. Members of the Panel shall select from among themselves a chairperson;
  2. A quorum shall be all three Panel members;
  3. Decisions shall be by majority vote where the chairperson carries a vote;
  4. The parties may be accompanied by a representative;
  5. The hearing will be held in private;
  6. The parties will be given 10 business days written notice of the day, time and place of the hearing;
  7. The Respondent will receive a copy of the formal complaint;
  8. The Complainant and Respondent will each receive a copy of the Investigator's report;
    • Both the Complainant and Respondent will be present at the hearing to respond to the Investigator's report, give evidence and to answer questions of the Panel. The hearing may proceed in the absence of either or both parties;
  9. The Investigator may attend the hearing at the request of the Panel;
  10. The Panel may request that witnesses to the incident be present or submit written evidence;
  11. Once appointed, the Panel has the authority to abridge or extend timelines associated with all aspects of the hearing; and
  12. In event that one of the Panel's members is unable or unwilling to continue with the hearing, the matter will be concluded by the remaining two Panel members who will make their decision unanimously.

3. In order to keep costs to a reasonable level the Panel may conduct the hearing by means of a telephone conference.

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376. DECISION

1. As soon as possible but in any event within 10 business days of the conclusion of the hearing, the Panel will provide its recommendations to the Executive Committee with a copy provided to both the Complainant and Respondent. The decision will contain:

  1. A summary of the relevant facts;
  2. A determination as to whether the acts complained of constitute harassment as defined in the Harassment and Abuse Prevention Policy;
  3. Recommended disciplinary action against the Respondent, if the acts constitute harassment; and
  4. Recommended measures to remedy or mitigate the harm or loss suffered by the Complainant, if the acts constitute harassment.

2. If the Panel determines that the allegations of harassment are false, vexatious, retaliatory or frivolous, its report may recommend that there be disciplinary sanctions against the Complainant.

3. Unless the Executive decides otherwise, any disciplinary sanctions applied shall take effect immediately.

4. Both the Complainant and Respondent shall have the right to appeal the decision and recommendations of the Executive Committee.

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377. DISCIPLINE

1. When recommending appropriate disciplinary action, the Panel shall consider factors such as:

  1. The nature and severity of the harassment;
  2. Whether the harassment involved any physical contact;
  3. Whether the harassment was an isolated incident or part of an ongoing pattern;
  4. The nature of the relationship between the complainant and respondent;
  5. The age of the complainant;
  6. Whether the respondent had been involved in previous harassment incidents;
  7. Whether the respondent admitted responsibility and expressed a willingness to change; and
  8. Whether the respondent retaliated against the complainant.

2. In recommending disciplinary sanctions, the Panel may consider the following options, singly or in combination, depending on the nature and severity of the harassment:

  1. Verbal apology;
  2. Written apology;
  3. Letter of reprimand;
  4. A fine or levy;
  5. Referral to counselling;
  6. Removal of certain privileges of membership or employment;
  7. Temporary suspension with or without pay; or
  8. Termination.
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Section 8 - Manitoba's Honours and Awards
380. General

1. The Air Cadet League of Canada (Manitoba) Inc. recognizes the members and groups of members who contribute to the ongoing goals of the Manitoba Air Cadet Program. The honours and awards are grouped into four categories: Individual awards; Squadron awards; Individual cadet awards; and Air Cadet Competition awards.

381. INDIVIDUAL MEMBER AWARDS

1. Individual member awards are in recognition of individuals who provide outstanding service for the betterment of the air cadet program:

HONORARY AIR MARSHALL AWARD
  • Awarded to exceptional ex-air cadets whose personal achievements mark them as a positive role model to motivate and inspire the youth of Manitoba to establish and fulfil their own life goals. (see article 385).
DISTINGUISHED SERVICE AWARD
  • Awarded to exceptional individuals in recognition and appreciation of their many years of service and/or their significant contribution to the objectives of the ACL (MB) Inc.(see article 386).
MERITORIOUS SERVICE AWARD
  • Awarded for outstanding meritorious service to the Manitoba Air Cadet Program by a Cadet Instructor Cadre Officer.(see article 387)
E.M. (BRAD) BRADSHAW AWARD
  • Awarded to the most active, supportive and effective Sponsor.
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382. SQUADRON AWARDS

1. Squadron awards are in recognition of organizations who provide outstanding service for the betterment of the air cadet program:

EDWARD VOPNI AWARD
  • Awarded to the most proficient squadron in Manitoba during the previous training year;
HAROLD STEELE AWARD
  • Awarded to the most active squadron in Community Involvement;
CAPTAIN KENNETH YOUNG MEMORIAL AWARD
  • Awarded to the most proficient rural squadron in Manitoba;
WING COMMANDER WALTER A. MILDREN CD AWARD
  • Awarded annually to the squadron in Manitoba that recruits and retains the largest number of cadets.
DOROTHY (DOT) WOWK MEMORIAL AWARD
  • Awarded to the most improved squadron in Manitoba;
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383. INDIVIDUAL CADET AWARDS

Individual cadet awards are in recognition of cadets who excell on various training programs:

FLIGHT LIEUTENANT PAUL WILCOX MEMORIAL AWARD
  • Awarded to the top Manitoba air cadet on the Drill and Ceremonial Instructor Course;
FREDERICK ERNEST PINK MEMORIAL TROPHY
  • Awarded to the top Manitoba air cadet on the Power Pilot Course;
ALEN T. HANSEN TROPHY
  • Awarded to the top Manitoba air cadet on the Glider Pilot Course;
MAJOR WILLIAM SHINNAN BURSARY
  • Awarded to the top Manitoba air cadet on the Glider Pilot Course;
J. W. STICKNEY TROPHY
  • Awarded to the top Northern Manitoba air cadet on the Glider Pilot Course;
AIR CANADA FLIGHT OPERATIONS TROPHY
  • Awarded to the top Manitoba air cadet on the Advanced Aviation Technology Course - Aircraft Maintenance.
GEORGE EVANS TROPHY
  • Awarded to the top Manitoba air cadet on the Advanced Aviation Technology Course - Aircraft Operations.
JACK AND MABEL MCPHEDRAN MEMORIAL BURSARY
  • Awarded to the top Rural Manitoba Candidate on the Advanced Aviation Course.
500 (CITY OF WINNIPEG) WING TROPHY
  • Awarded to the top Manitoba air cadet on the Advanced Aviation Course.
ROBERT HANSEN MEMORIAL TROPHY
  • Awarded to the top Manitoba air cadet on the Introduction to Leadership Course;
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384. AIR CADET COMPETITION AWARDS

Air Cadet Competition Awards are in recognition of those squadrons or groups of cadets who are determined to be the winners of the noted competitions:

WING COMMANDER T. F. COOPER, OBE CD TROPHY
  • Annual Drill competition for Winnipeg air cadet squadrons;
GOLDEN FALCON TROPHY
  • Annual Drill and Sports competition between all Manitoba squadrons;
GLEN ELWOOD TROPHY
  • Annual Drill competition for rural Manitoba squadrons;
PAST CHAIRMEN'S AWARD
  • Annual Effective Speaking Competition for Manitoba Air Cadets.
GILLBERT EATON COMPETITION
  • Annual Manitoba Air Cadet Squadrons' Marksmanship Competition.
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385. HONORARY AIR MARSHALL AWARD

The Air Cadet League of Canada (Manitoba) Incorporated, Honorary Air Marshall Award is limited to an individual who in the opinion of the selection committee, is viewed as an exemplary role model for Manitoba's youth.

The award will consist of a suitable certificate with the following citation:

"In recognition of exceptional personal achievement by an individual whose accomplishments have the motivational and inspirational value to serve as a positive role model for the youth of Manitoba"

The award is granted without regard to age, sex or nationality. The award need not be given each year.

Members with suitable qualifications may be nominated to the Honours and Awards Committee no later than 1 August of each year. Nominations, in letter format, must be signed by at least two members of the Provincial Committee and should include a narrative outlining the nominee's contribution.

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386. DISTINGUISHED SERVICE AWARD

The Air Cadet League of Canada (Manitoba) Incorporated, Distinguished Service Award is limited to individuals who have been members of the Air Cadet League of Canada for at least ten years and who have had, in the opinion of the selection committee, a significant and continued impact on the advancement of the Air Cadet Program through development, instruction, service or a combination of the three over an extended period of time.

The award will consist of a certificate with the citation specified by the selection committee and approved by the ACL (MB) Executive Committee.

The award is granted without regard to age, sex or nationality. The award need not be given each year.

Members with suitable qualifications may be nominated to the Honours and Awards Committee no later than 1 August of each year. Nominations, in letter format, must be signed by at least two members of the Provincial Committee and should include a narrative outlining the nominee's contribution. A nomination for the distinguished service award that is not awarded will remain for 3 years.

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387. MERITORIOUS SERVICE AWARD

The Meritorious Service Award recognizes outstanding meritorious service to the Manitoba Air Cadet Program by a Cadet Instructor Cadre Officer.

The award presented as a special plaque, is given:

"IN RECOGNITION AND APPRECIATION OF MERITORIOUS SERVICE TO THE MANITOBA AIR CADET PROGRAM"

Any member of the Cadet Instructor Cadre, who has contributed to the Manitoba Air Cadet Program, whose activities are exceptional because of the member's dedication performance and length of continuous service, is eligible for the award.

Members with suitable qualifications may be nominated to the Honours and Awards Committee no later than 1 August of each year. Nominations, in letter format, must be signed by at least two members of the Provincial Committee and should include a narrative outlining the nominee's contribution. A nomination for the meritorious service award that is not awarded will remain for 3 years.

The award is presented annually. Presentation may be withheld if the Honours and Awards Committee determines that no suitable candidate has been nominated. The award can be presented to a recipient only once in a lifetime.

Ideally the award will be presented at the Provincial Annual General Meeting. Should the recipient not attend the meeting, a member of the Provincial Board of Directors will present the award at an appropriate special event at the local Squadron level.

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388. MANITOBA AIR CADET SCHOLARSHIP AND BURSARY AWARDS

INTRODUCTION

Air Cadets interested in or seeking Scholarships or Bursaries for post-secondary education should investigate the financial support available at the institutions of education that are being considered in their future plans. High school students should consult with their School Counsellor to determine what support may be available to them. While students who have graduated from high school or are currently enrolled in post-secondary studies should contact the post-secondary institution's Financial Aid and Awards office, or obtain an awards handbook from that institution, for information on the scholarships and bursaries available. Other scholarships are generally publicized through the sponsoring groups or organizations. For example, music awards are offered at festivals and competitions, and professional awards are offered through industry associations.

The Air Cadet League of Canada (Manitoba) Inc. is pleased to offer several Scholarships and Bursaries each year for students that are active members or have aged out of a Manitoba Squadron of the Royal Canadian Air Cadets during the Training Year of application. These applicants may be nominated for the award by their Squadron Sponsoring Committee. All applicants will be considered for all the Manitoba Air Cadet awards for which they are eligible.

Awards that are available from the Air Cadet League of Canada (Manitoba) Inc. are arranged in three groups:

The Murphy Family Foundation awards are available to students that are members of the Royal Canadian Air Cadets and members of a Manitoba Air Cadet Squadron during the year of application. Applicants must be graduates of a Secondary School (or equivalent) system of any Province or Territory and who are entering directly nto a full program of studies or are undertaking a full program at a fully-accredited post-secondary education facility (university, college or technical institute) where the program to be undertaken leads to a degree, diploma, or professional or technical qualification;

The Lieutenant-General MacKenzie Bursary, the Manitoba Air Cadet Post-Secondary Education Scholarships and the Professor Greg Lindahl Bursary are available to students that are members of the Royal Canadian Air Cadets and members of a Manitoba Air Cadet Squadron whose Squadron Sponsoring Committee is in good standing during the year of application. Applicants must be graduates of a Secondary School (or equivalent) system of any Province or Territory and who are entering directly into a full program of studies or are undertaking a full program at a fully-accredited post- secondary education facility (university, college or technical institute) where the program to be undertaken leads to a degree, diploma, or professional or technical qualification; and

Manitoba Squadron Leadership and Community Service Bursaries are available to students that are members of the Royal Canadian Air Cadets and members of a Manitoba Air Cadet Squadron whose Squadron Sponsoring Committee is in good standing during the year of application.

Applications for these awards, utilizing the format of 2017 Post Secondary Scholarship Awards Application Form, and must be received by the Provincial Office of the Air Cadet League Of Canada (Manitoba) Inc., Suite 153, P.O. Box 17,000 STN FORCES, Winnipeg, MB, R3J 3Y5, no later than June 30, 2015.

Information to be provided:

  1. A letter from the applicant providing an outline of career goals and objectives;
  2. A letter of recommendation from the applicant's Squadron Commanding Officer;
  3. A letter of support from the Chairperson of the applicant's Squadron Sponsoring Committee;
  4. A letter of support from a community leader, such as, a minister, sports coach, previous employer or family friend;
  5. A letter of recommendation from the applicant's School Principal, Department Head, or Counselor; and
  6. A copy of the most recently available Transcript of Marks from either the Secondary School, the post-secondary institution or from the Ministry of Education.*

*(Not required for Leadership and Community Bursaries)

Criteria to be considered:

  1. Cadets in or completed Level Four.
  2. Attendance at squadron parades/activities.
  3. Leadership at squadron parades/activities.
  4. Volunteer community service.
  5. Assistance to other leaders.
  6. Grade point average for ten - grade 11, 12 or post-secondary academic courses.*

*(Not required for Leadership and Community Bursaries)

A selection board, comprised of members of the Manitoba Honours and Awards Committee, has been appointed to consider all eligible candidates. The Chairperson of the Honours and Awards Committee will declare the name of the recipient of the award, and a cheque will be presented to the recipient when all requirements have been satisfied. Following selection, the recipient may be requested to provide a photograph or digital image (in uniform) for purposes of publicity.

An award will not be finally approved until confirmation of proof of acceptance and registration at the selected post-secondary education facility has been received. In this regard, it should be noted that such proof is not required at the time of application, but that it will be required from the selected recipients as soon as possible after that determination has been made.

Note: The Honours and Awards Committee reserves the right to withhold the award if the academic standing of candidates is not sufficiently high when applicable.

SCHOLARSHIPS AND BURSARIES AVAILABLE TO MANITOBA AIR CADETS

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389. LIEUTENANT-GENERAL G. ALLAN MACKENZIE BURSARY

The Lieutenant-General G. Allan MacKenzie Bursary award has been graciously funded by the Lieutenant- General G. Allan MacKenzie Estate.

Lieutenant-General MacKenzie held the position of Honorary-Chairman of the Manitoba Provincial Committee of the Air Cadet League of Canada from 2010 until his death in September of 2012.

The bursary is awarded on the basis of Secondary School or present institution scholastic achievement, combined with outstanding performance as an Air Cadet. The amount of the award will be determined annually and in 2017 the award will be $5,000.00.

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390. MURPHY FAMILY FOUNDATION SCHOLARSHIPS

Five post-secondary education scholarships, graciously funded by the Murphy Family Foundation, are available.

The scholarships are awarded on the basis of Secondary School or present institution scholastic achievement, combined with outstanding performance as an Air Cadet. Each applicant will be considered for all awards, but a recipient may receive only one award. In 2017 each award will be $2,500.00.

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391. MANITOBA AIR CADET
POST SECONDARY EDUCATION SCHOLARSHIPS

Two post-secondary education scholarship awards are available and named in honour of two prominent Manitobans whose contributions to Canada are exemplary, they are:

The scholarships are awarded on the basis of Secondary School or present institution scholastic achievement, combined with outstanding performance as an Air Cadet. The amount of the award will be determined annually. Each applicant will be considered for all awards, but a recipient may receive only one award. In 2017 each award will be $1,000.00.

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392. THE PROFESSOR GREGORY W. LINDAHL, B.MUS., M.MUS., D.M.A., C.D, MUSIC BURSARY

The bursary will be awarded to a qualified Manitoba Air Cadet to study music in a bachelor level program at Brandon University or the University of Manitoba. The amount of the award will be determined annually. In 2017 the award will be $500.00.

Greg Lindahl graduated from 6 Jim Whitecross RCACS with his Glider Pilot Wings. He served as an Instructor at several squadrons and summer training locations as well as universities and colleges throughout North America. He also was a Director of the Air Cadet League of Canada (Manitoba) Inc. until his death on March 28, 2014

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393. MANITOBA SQUADRON LEADERSHIP
AND COMMUNITY SERVICE BURSARIES

There are five awards named in honour of five former cadets whose lifetime achievements are of the highest order. The amount of the award will be determined annually. Each applicant will be considered for all awards, but a recipient may receive only one award. In 2017 each award will be $500.00.

The bursaries are:


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ANNEX A

BY-LAWS, POLICIES & PROCEDURES MANUAL
PART 3 - Section 1
SQUADRON SPONSOR RELATIONS
CHECK LIST

1. The following are subjects that Sponsor Relation Committee (SRC) members should discuss with their Squadron Sponsoring Committee (SSC) members.

  1. Ensure your SSC members understand their role in the overall structure of the Air Cadet League of Canada. If not, provide or arrange for a formal briefing of the League Organization.
    (PPM Section 1.2.6)
  2. Ensure the SSC is of adequate strength to support the squadron. If not, discuss potential sources of help, such as interested parents.
    (PPM Section 2.6.2)
  3. Ensure all members of the SSC are registered. If not, then ensure they fully understand the limitations of their involvement.
    (PPM Section 2.2.7)
  4. Ensure your SSC members understand the importance and uses for the ACC9 Squadron Annual Financial Statement. If not, explain the use of the information in seeking support from Government and other supporters.
    (PPM Section 2.7.3)
  5. Ensure the SSC is involved in identifying potential CIC and CI to assure a smooth succession of squadron staff. If not, discuss the requirement to ensure that adequate trained staff is available in the event of sudden or routine succession.
    (PPM Section 2.6.2)
  6. Determine the SSC relationship to the community and ensure that they are interpreting the aims of the program to parents, civic authorities and media. If not, discuss the importance of ensuring that people understand the goals of the program.
    (PPM Section 2.6.2)
  7. Prior to each meeting of the Board:
    • Check with your SSC Chairperson to determine if s/he has any issues that should be addressed.
    • Ensure the SRC Chairperson is briefed on any issues requiring attention.
  8. Ensure the SSC Chairperson is aware that you and other Directors are available to help resolve problems beyond the SSC capability.

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ANNEX AA

BY-LAWS, POLICIES & PROCEDURES MANUAL
PART 3 - Section 1
SQUADRON SPONSOR RELATIONS
LIASON VISIT CHECKLIST

1. The following are subjects that Sponsor Relation Committee (SRC) Liaison Members should discuss with their Local Sponsoring Committee (SSC) members.

  1. Ensure your SSC members understand their role in the overall structure of the Air Cadet League of Canada. If not, provide or arrange for a formal briefing of the League Organization. (PPM Section 1.2.6)
  2. Ensure the SSC is of adequate strength to support the squadron. If not, discuss potential sources of help, such as interested parents. (PPM Section 2.6.2)
  3. Ensure all members of the SSC are registered. If not, then ensure they fully understand the limitations of their involvement. (PPM Section 2.2.7)
  4. Ensure your SSC members understand the importance and uses for the ACC9 Squadron Annual Financial Statement. If not, explain the use of the information in seeking support from Government and other supporters. (PPM Section 2.7.3)
  5. Ensure the SSC is involved in identifying potential CIC and CI to assure a smooth succession of squadron staff. If not, discuss the requirement to ensure that adequate trained staff is available in the event of sudden or routine succession. (PPM Section 2.6.2)
  6. Determine the SSC relationship to the community and ensure that they are interpreting the aims of the program to parents, civic authorities and media. If not, discuss the importance of ensuring that people understand the goals of the program. (PPM Section 2.6.2)
  7. Prior to each meeting of the Board:
    1. Check with your SSC Chair to determine if s/he has any issues that should be addressed; and
    2. Ensure the SRC Chair is briefed on any issues requiring attention
    3. .
  8. Ensure the SSC Chair is aware that you and other Directors are available to help resolve problems beyond the SSC capability.
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ANNEX B

BY-LAWS, POLICIES & PROCEDURES MANUAL
PART 3 - Section 3
REGISTRATION AND SCREENING APPEAL PROCEDURES
GENERAL

As a matter of legal principle and sound governance practice, every membership process should have an appeal procedure available to applicants who are declined. In the absence of such a procedure, the unsuccessful candidate's recourse would be to the courts.

Appeal procedures must be governed by the principles of natural justice; the most important are the right to notice of all steps in the procedure, to be aware of the reasons for the decision, to be privy to any evidence offered against their acceptance, and to have the opportunity to respond. The process must be fair and open, and free from bias on the part administrators involved in original decision, as well as those participating in the appeal.

Accordingly, the following procedures will apply should an applicant who has been declined appeal the decision:

  1. When an applicant is declined, they should be advised in writing and informed that they have the right to appeal the decision. The request to appeal must be in writing, addressed to a correspondent identified in the notice to decline, and submitted within 15 days of receipt of the notice.
  2. If a request to appeal is received, a panel of three persons will be named to hear the appeal. In addition to the panel members, a recording secretary will be present and the Manitoba Provincial Committee, Registration and Screening Committee Chair will be be available to present his or her reasons.
  3. The appeal panel members would normally include the delegated Panel Chairperson and at least one other member of the Provincial Committee Executive Committee, and another person with suitable qualifications, including a thorough knowledge of the registration and screening process. The Manitoba Provincial Committee Chair will refrain from participating in the case in the event he or she is required to deal with a subsequent challenge to the results of the appeal.
  4. A time and place should be set for the appeal hearing and sent to the appellant in writing. A convenient time should be negotiated - the panel cannot set an arbitrary date. The appellant should be permitted at least one adjournment, if personal or professional circumstances prevent their attendance.
  5. The appellant should be notified of the reason for declining his or her application, so that they can come to the appeal prepared to address the concerns or ruling of the Registration and Screening Committee. They should also have the opportunity to bring witnesses to support their position.
  6. Both parties to the appeal are given the opportunity to present their case and to cross examine the other party. Each is also permitted to summarize their positon for the panel members.
  7. The panel should then deliberate in camera and determine a decision to uphold, modify, or overrule the decision of the Registration and Screening Committee. They may call the Registraton and Screening Committee Chairperson to particate in their delberations as an expert advisor, if they wish.
  8. The appellant should be recalled to hear the decision of the panel. In extraordinary circumstances, the panel may choose to notify the appellant at a future date, but in a matter such as this, it would be respectful of everyone's time to deal with the matter as soon as possible. If conditions are to be imposed on the appellant's registration, as a result of modifying or overruling the decision of the Registration and Screening Committee, the appelant should be given appropriate time to consider them and agree (or not).
  9. A written copy of the decision of the panel should be sent to the appellant, as soon after the appeal has been held as possible.
  10. A written record of the appeal, together with any written or documentary evidence, should be retained in a secure file by the Provincial Committee and copies to National for their data base.

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ANNEX C

BY-LAWS, POLICIES & PROCEDURES MANUAL
PART 3 - Section 6
SQUADRON BADGE FRAME

Squadron Badge Frame


The End